Rhenus Mailroom Services
Your specialist for all aspects of your mailroom and other in-house services!
Postal service for businesses
Rhenus Mailroom Services as an in-house specialist
Every day, companies receive numerous letters, which can add up to several thousand per month. In addition, there are many other tasks that need to be processed as quickly as possible.
Companies often need support to handle this volume of correspondence and work efficiently and reliably.
As a full-service provider for postal services and in-house services, Rhenus Mailroom Services has been focusing on the management of physical and digital mailrooms, reception services, and output management for over 20 years.
As a full-service provider for postal services and in-house services, Rhenus Mailroom Services has been focusing on the management of physical and digital mailrooms, reception services, output management, and in-house services—in short, a smart office—for over 20 years.
As experts in internal mail processing and in-house solutions, we cover all aspects of corporate communications.
Comprehensive mailroom service
With our mailroom services, we handle your incoming and outgoing mail, internal mail distribution, and digital mail processing.
We ensure that your mail is distributed correctly and efficiently within your company and arrives where it is needed.
We ensure that correspondence is distributed accurately and efficiently within your company.
With our expertise in mail services and in-house solutions, we guarantee smooth and effective communication, which is essential for the smooth operation of your company.
Our goal is to provide you with a seamless and efficient mail service tailored to your specific needs. With Rhenus Mailroom Services, you can be sure that your mail is in good hands.
Our Services at a glance
As your trusted partner, Rhenus Mailroom Services offers centralised and holistic in-house solutions from a single source.
MAILROOM MANAGEMENT
MORE IMPORTANT THAN MOST PEOPLE THINK
Benefit from our decades of experience and customised solutions:
o Conventional postal logistics (on-site / off-site outsourcing concepts)
o Postal / parcel / tour logistics (internal / external)
o Centralisation through a service point / parcel station
DIGITAL MAILROOM
USE DIGITAL MAIL EASILY AND QUICKLY
Location-independent access to your mail enables a new way of flexible working:
o Future-proof state-of-the-art technology
o AI-based distribution of your documents
o GDPR-compliant in our proprietary data centre
RECEPTION SERVICES
THE PERSONAL BUSINESS CARD OF EVERY COMPANY
Rely on the highest professionalism and place your trust in us as experts:
o Support of (national / international) visitors
o Experienced communication skills / telephone switchboard
o Provision of other services
PRINTING SERVICES
LETTERSHOP AS A DOCUMENT MANAGEMENT TOOLBOX
Take advantage of our holistic services for your customer communication:
o Digital processing and organisation of your print data
o GDPR-compliant and DIN ISO 27001-certified
o Many other printing services
FURTHER IN-HOUSE SERVICES
FOCUS ON YOUR CORE BUSINESS
Hand over mundane routine activities to us and take the burden off your employees:
o High-quality in-house services
o Administrative processing support
o Many other additional services
MAILROOM MANAGEMENT
MORE IMPORTANT THAN MOST PEOPLE THINK
Benefit from our decades of experience and customised solutions:
o Conventional postal logistics (on-site / off-site outsourcing concepts)
o Postal / parcel / tour logistics (internal / external)
o Centralisation through a service point / parcel station
Find out more!
DIGITAL MAILROOM
USE DIGITAL MAIL EASILY AND QUICKLY
Location-independent access to your mail enables a new way of flexible working:
o Future-proof state-of-the-art technology
o AI-based distribution of your documents
o GDPR-compliant in our proprietary data centre
Find out more!
RECEPTION SERVICES
THE PERSONAL BUSINESS CARD OF EVERY COMPANY
Rely on the highest professionalism and place your trust in us as experts:
o Support of (national / international) visitors
o Experienced communication skills / telephone switchboard
o Provision of other services
Find out more!
PRINTING SERVICES
LETTERSHOP AS A DOCUMENT MANAGEMENT TOOLBOX
Take advantage of our holistic services for your customer communication:
o Digital processing and organisation of your print data
o GDPR-compliant and DIN ISO 27001-certified
o Many other printing services
Find out more!
FURTHER IN-HOUSE SERVICES
FOCUS ON YOUR CORE BUSINESS
Hand over mundane routine activities to us and take the burden off your employees:
o High-quality in-house services
o Administrative processing support
o Many other additional services
Find out more!
The advantages of Rhenus Mailroom Services
All processes from a single source
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Experience the entire portfolio for postal services from a single source—from mailroom management to in-house services.
With more than 20 years of experience
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We strive for long-term partnerships and thus offer our customers high-quality and continuously improving services with a high level of expertise.
Future-oriented innovation
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We set up your existing processes for the future. Benefit from our innovative, digital, and cost-efficient solutions for your smart office.
Certified services
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We meet legal requirements: Through the highest quality standards in digital processes and information logistics, with certifications according to standards such as ISO 9001, 50001, and 27001.
Cost efficiency
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With one of our diverse and individually tailored concepts, you can reduce your operating costs by up to 30%.
Focus on core business
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By outsourcing your processes, we increase your effectiveness while allowing you to concentrate on your core business.
Optimization of communication within and outside your company
With customized services from Mailroom Services
For smooth and efficient communication both within your company and with your business partners.
Our services are modular in design and can therefore be easily combined with each other.
This enables you to work with us as specialists to make the transition to a smart office.
Our goal is to optimize and simplify your communication processes so that you can concentrate on your core business.
With our expertise and tailor-made solutions, we are your ideal partner on the way to a more efficient and smarter office.
FREQUENTLY ASKED QUESTIONS – OUR ANSWERS
WHO IS BEHIND RHENUS MAILROOM SERVICES?
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Rhenus Mailroom Services has been successfully serving its partners for 20 years by outsourcing physical and digital mailrooms as well as many other in-house services. Rhenus Mailroom Services is a subsidiary of Rhenus Office Systems.
WHAT CERTIFICATION DOES RHENUS MAILROOM SERVICES HAVE?
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The services provided by Rhenus Mailroom Services are certified according to DIN ISO 9001. The introduction of DIN norms helps us to uniformly improve our company services at all levels. Standardisation makes it possible for us to continuously optimise processes and reduce subsequent improvements, thus avoiding errors. The aim is always to simplify work and decrease expenditure for our customers. In addition, DIN ISO 27001, a standard for information security management systems, is also one of Rhenus Mailroom Services' certifications.
WHAT HOLISTIC SOLUTIONS DOES RHENUS MAILROOM SERVICES OFFER?
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Rhenus Mailroom Services provides complete assistance for in-house services of all kinds. These services range from handling incoming and outgoing mail to scanning and (digital) distribution as well as route logistics. With us, you obtain everything from a single source. You can also have your files archived and destroyed by us or outsource entire receptions – something we are also happy to assist you with.
FOR WHOM DOES THE RHENUS MAILROOM SERVICES PORTFOLIO MAKE SENSE?
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Rhenus Mailroom Services offers its services to all companies that want to effectively reduce their expenses. Our wide range of in-house products enables us to strengthen your core business. Any outsourcing activities from mailroom to facility services can be handled and optimised by us.
WHAT DISTINGUISHES RHENUS MAILROOM SERVICES FROM ITS COMPETITORS?
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Rhenus Mailroom Services focuses on a custom-tailored concept for the needs of each individual customer. Continuous customer satisfaction, dependability and security thus form the basis of our work. Centralised support personnel as well as high staffing levels and security standards ensure clarity in the structure of our company. Our customers are thus able to enjoy a reliable and long-term partnership.